The off-site experience does not stop with the space; it should affect all aspects of the meeting. Just because you made it out of the conference room, generic PowerPoint presentations do not become acceptable. Take in the atmosphere of the new creative off-site space and sit in beanbags, diner booths, couches, anything but straight-back grey chairs. Here are some tips for transforming your meeting to take advantage of all that off-sites have to offer!
- Shake things up
Resist the temptation of the PowerPoint and instead try holding interactive group activities. Opting for a large, open space rather than the typical conference room allows you to get creative with your meeting. Move around, play games, do yoga, bring in puppies- do everything you can’t in the office!
- Buy a round
An off-site meeting venue gives you the opportunity to explore a new neighborhood and you know what that means? Quality coworker bonding time. Hit up a nearby restaurant for drinks or dinner to celebrate the completion of your meeting. The new location will entice coworkers to spend time together after the workday is over.
- Get some private time
A long rectangular room with a long rectangular table in the middle. Sound like your conference room? Not only do off-sites break this structure but they also have an added bonus: breakout rooms. These breakout spaces are ideal for brainstorming or training sessions. Small groups can step away from the main meeting area and converse in private.
Off-site spaces are at your disposal. This means that you are free to decorate the space to match the theme of your meeting or product. You do not have to worry about other employees needing to use the room after you; go ahead and post giant blown up photos of your products and cover the walls in sticky notes.
- Step up the catering
A meeting can be draining, even dreaded, by employees so why not treat everyone to a nice lunch? An off-site offers a great opportunity to get creative with the catering. Instead of ordering from your standard lunch spot, try out a local restaurant in the neighborhood of your off-site meeting venue. Treat participants to new delicious meals, rather than the same old salads and sandwiches.